Corporate Paralegal – Legal Department – (Purchase, NY)

Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc.
March 5, 2019
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Publicly-traded international corporation located in Purchase, New York is looking to hire on a permanent full-time basis a corporate paralegal for its in-house legal department.


This position is responsible for working with the Senior Vice President, General Counsel and Associate General Counsel in managing various legal matters for the company and its worldwide subsidiaries on various issues including corporate governance, contracts, and corporate transactions matters.


Assist with SEC filings, including Forms 3, 4 and 5 and searches within the SEC's EDGAR database. Maintain and renew EDGAR codes.

Prepare Shares Grant Award documents.

Track directors and officers Company shareholdings.

Handle filings of annual reports and annual filings of domestic subsidiaries in all states where qualified to do business.

Work with foreign offices on annual reports and filings for foreign subsidiaries.

Coordinate and work with Bermuda corporate secretarial services company on Bermuda filings.

Prepare litigation reports and work with in-house and outside counsel on litigation matters.

Prepare quarterly legal letter submitted to outside auditors.

Handle and process legal invoices.

Retrieval of certified copies of corporate documents from state officials for corporate transactions.

Track and maintain corporate minutes.

Track, calendar and maintain deadline-driven documents.

Assist in the preparation of corporate documents.

Incorporate new entities and obtain tax-identification numbers.

Perform public searches of all kinds.

Proofread documents.

Prepare incumbency certificates and other closing certificates and assist with tasks in connection with closing of corporate and financing transactions, including filing of UCC- 1 and UCC-3 forms.

Draft and assemble standard correspondence.

Communicate with clients to develop supporting information and documentation.

Assist in preparation of reports and responses to data requests.

Assist in Unclaimed Property filings.

Arrange notarization and apostille of documents.


Bachelor's degree required. Paralegal certificate preferred.

A minimum of 3-5 years of paralegal experience in a professional office setting or a corporate legal department preferred.

New York State notary public or be willing to get qualified as a New York State notary public.

Must be exceptionally well-organized and detail-oriented and have very strong technology skills.

Must have excellent oral and written communication skills and be able to work under the supervision of several attorneys.

Must be able to prioritize workload in order to meet important deadlines and expectations and work well under pressure.

Advanced Microsoft Office skills required.


Highly organized

Client focused team player

Flexibility and eagerness to work hard in a fast-paced environment and meet tight deadlines

Very detail oriented


Salary commensurate with experience.  Excellent benefits including medical, vision, dental, short-term and long-term disability benefits, supplemental life insurance, dependent life insurance, flexible spending, health savings account, 401(k) (company will make a non-discretionary matching contribution of 100% of each $1 you contribute to the plan up to an annual max of 6K), 15 PTO days, company holidays, 5 sick days, educational assistance program, health club membership reimbursement and much more!


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