Defense Litigation Legal Secretary

Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc.
September 5, 2019
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National law firm has an immediate opportunity to hire a defense litigation legal secretary for its NYC law firm.  The individual will perform administrative assistant responsibilities such as transcribing and preparing as well as serving pleadings, discovery demands/responses and motions, transcribing and uploading client reports and memoranda and communicating with outside counsel. This position requires defense litigation experience and knowledge of litigation processes including filing procedures in state (New York and New Jersey) and federal courts (e-filing). Using excellent time management skills and providing quick turnaround of documents while ensuring accuracy of documentation is essential.

Provide high level administrative litigation support to multiple attorneys
Transcribing and typing correspondence, memoranda and legal forms
Proofreading and ensuring quality of legal documents (formatting, using templates etc.)
Respond to a high volume of phone calls; transmit messages accurately and promptly
Maintain organized and updated litigation files and billing files
Maintain updated matter and client lists
Maintain calendars and schedule appointments, meetings and conference calls
Review and prepare new client matter forms
Process check requests and expense reimbursements
Process incoming and outgoing mail
Document scanning, profiling and retrieval
Perform other additional administrative duties as needed

Minimum 5 years of legal experience as a Legal Administrative Assistant
Defense litigation experience required
BA degree is a plus
Experience in Medical Malpractice practice areas is a plus
Minimum typing speed 65 wpm
Must have intermediate to advanced skills in Microsoft Word, Outlook, Excel and PowerPoint, including advanced skills in the use of TOCs, TOAs and styles
Experience using traditional and digital methods of dictation
Must exhibit well-developed interpersonal and client relation skills
Exceptional verbal and written communication skills required
Excellent organizational skills
Must be able to effectively multi-task, meet deadlines and excel in a team atmosphere

Salary commensurate with experience.  Fabulous benefits!

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