Global law firm is looking to hire a Legal Document Specialist/User Support Document Specialist in the New York office. The Specialist is responsible for producing high quality documents and providing excellent client service to the Firm and the Firm’s clients.
The Specialist will assist the department from 1:00 p.m. to 5:00 p.m. and then assist the Real Estate Practice Group in the NY office from 5:00 p.m. to 9:00 p.m. Monday through Friday.
Responsibilities include, but are not limited to:
Maintaining advanced proficiency of software used by the Firm (i.e., Word, Excel, PowerPoint, Winscribe, Nuance & Adobe Professional, SnagIt) to produce high-volume, time sensitive legal documents.
Preparing and editing legal documents and correspondence such as contracts, agreements, summons, complaints, motions, subpoenas, closing documents, etc.
Preparing, printing and organizing large Excel documents as well as producing PowerPoint presentations.
Answering and responding to telephone requests/inquiries in a professional manner.
Maintaining proficient knowledge of hardware used within the Department (i.e., transcription equipment, scanners, and printers).
Maintaining an expertise in databases used by the Firm (i.e., FileSite, InterAction, etc.)
Entering necessary data into the Department's database for tracking purposes.
High school diploma or GED required.
Minimum two years of experience working in a document processing department within a legal environment or two years of experience supporting attorneys in an administrative capacity.
Proficiency in all software used by the Firm (MS Office Suite, Chrome River, Intapp Time Entry, Innova, etc.)
Proficiency with FileSite or a comparable document management system.
Competency using Styles, Headers and Footers, Section/Page Breaks, Page Numbering, Table of Contents/Authorities, etc.
Proficiency with legal terminology and standard legal procedures.
Excellent administrative and communication skills to include strong organizational and prioritization skills.
Strong database and Internet research skills.
Ability to multitask and have a sense of urgency with the workload.
Ability to work well in a team environment and be adaptable to change.
Excellent client service skills.
Flexibility to work additional hours, as necessary.
Salary to 80K (commensurate with experience). Fabulous benefits!